Using InDesign Manual 2025

PDF Builder This Enhancement will allow you to create verified PDF files for submission. Using PDF Builder allows you to submit your pages without having to submit images, ClikArt or fonts. The PDF process embeds images, graphics and fonts, making it unnecessary to submit them to the plant. PDF Builder will check your pages for common document, font, image and color issues. It will then run a report, list any issues that would cause problems and allow you to package your files for easy submission for printing. The first step before using PDF Builder is to make sure you have followed good file management. Be sure you have placed all of the page files you will be submitting on this deadline in the same folder. Include all placed image files and any artwork you have used on those pages. Once your files are in the proper folders, you can launch PDF Builder by clicking the PDF Builder button on the Control Center. In the PDF Export window that opens, use the radio buttons to select to PDF all the pages in your document or a particular range of pages. PDF Builder will then scan your document to find any warnings or errors. Click the Create Report button to read the details. The types of issues that PDF Builder reports on include page size, font and image issues. Font issues that you must correct include unavailable fonts. There are seven types of placed image issues: missing image files, unsupported file formats, unsupported color space, resolution cautions (image with resolution of 72 dpi to 149 dpi), resolution errors (image with resolution lower than 72 dpi), out-of proportion images and conflicting color images. Unsupported file formats, images with unsupported color space, conflicting color images and resolution errors must be corrected before you submit your page

to Walsworth. Color usage issues occur when you have placed elements on a page with color applied that disagrees with the color specifications entered through the Color Information plug-in. For example, placing text in a Formula Color on a black and white page would result in a color usage error. Once your document contains no errors or acceptable warnings, you can click the Create PDFs button. If warnings remain that you are choosing to ignore, one final pop-up window will display. Click Create PDFs Anyway to proceed. Browse to choose the location where you wish to save your files. Index Builder For most people, the most important part of the yearbook is their own photo. The index gives them a convenient place to easily find exactly where they are pictured in the book. Walsworth’s Index plug-in is software that guides you stepby-step through the indexing process, from scanning your InDesign documents for names to creating your index text to placing it on the page. The Index Builder gives you the opportunity to upload a master list on first use, or you can wait until your portrait data is available and use it. Both ways will speed your indexing process, which scans your selected InDesign documents for word groupings of at least two consecutive words that begin with a capital letter. If there is any names in overset text on the page it will not pull those names in. When creating and editing your index, always work from proofed pages. Make copies of the files and move them to your computer desktop or hard drive. Once your index is complete, the Index flowing function also gives you the option of customizing the design of your index pages by the number of columns and images on the page and layout.

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