Network Users Manual

However, this doesn’t mean that a certain level of security or restriction isn’t needed; in fact, it is encouraged. Allowing other users access to yearbook files and images can be risky, and allowing your own users access to system files shouldn’t be acceptable either. DESKTOP YEARBOOK CREATION – NETWORKS AND USERS Desktop publishing applications and networks Bottom line, desktop publishing applications are meant for single user work stations. Desktop publishing and image-editing programs such as Adobe InDesign and Photoshop create significant demands on a systems processor, RAM and hard drive. Running a large, image-intense document in InDesign can monopolize as much as 100 MB of memory, while large files opened in Photoshop can easily consume 200-300 MB themselves. As a result, any kind of weakness in your network hardware, routers, cables or configuration could result in a corrupted file or lost data. Desktop publishing is what its name implies – software created to work from a desktop. Working with files Saving InDesign files directly to a network server works successfully most of the time. It is, however, not officially supported by Adobe. Instead, if you want to minimize the chance of file corruption, we recommend pages, images and graphics be opened, worked on and saved directly to a computer’s internal hard drive. Can I share InDesign files on my network? Yes, you can share files and graphics from one central source. However, InDesign files should be opened and run from the local machine to avoid network permission and file corruption issues. Remember, desktop publishing files are typically large, with complex relationships between graphics, plug-ins, preferences and permissions. Issues such as application crashes can be caused by incorrect version minimums, system memory and insufficient file privileges. File corruptions and total file failure can occur when data transmissions across a network are interrupted. These interruptions may be attributed to: • Hardware failure such as file servers, routers, bridges, cables or network cards • Network software failures

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This information also applies to schools using a removable media device such as a thumb or flash drive, Zip disk, CDR/RW or DVD to store and create backups of their yearbook files. File corruption issues resulting from slow access times or hardware failure can easily occur when files are opened directly from, worked on and saved back to a removable media device. Installing the right kind of hardware and practicing good system management will help you avoid file corruption across a network.

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