Network Users Manual

Step 8: Copy your page folder and files to the network drive Move the page folder and its contents back to the network or shared drive. The page folder should include the actual page file, PIX folder and any other linked image or graphic files. To continue with our example: When you are ready to Save As and store the files again, copy the 040-041 folder and its contents back to their original location on the yearbook area of the network. You should be asked to replace the files that are already there; click Yes. This will also help ensure that the files on the network are the most current version available. Step 9: Delete duplicate file folders and their contents If you use the network or shared drive to store your original page files, digital images and graphics files, you may want to remove the folders you worked on from the desktop so duplicate page folders and files do not exist. If you are only using a network drive as a place to store backups of your page and image/graphic files, you may not want to delete the original files from your hard drive. FILE CORRUPTION Causes of file corruption File corruption can be caused by a number of sources, including low disk space, insufficient memory, bad graphics or fonts, graphic links, or simple elements drawn on the pages such as rectangles and ovals. A corrupted file is usually a document that when opened, results in an error message such as “Bad Record Index.” Most corrupted files won’t open at all and are often not recoverable. In some cases, the corrupted file will close your application or crash your computer. Excessive use of text frames or boxes have been linked to the file corruption issues. Running an index scan directly on files located on a server can also lead to a corrupted index database. There is often little warning before a file corrupts and, because the error could exist anywhere in the file, finding the cause can be difficult.

Preventing file corruption The best way to avoid file corruption when connected to a network is to always open and save publications directly from your computer’s hard drive (local drive). In other words, do not directly open a publication stored on a network drive or even a removable media device such as CD-R/RW or DVD. Move the publication and all linked graphics files to your hard drive and then work on the files. This workflow is recommended because when you open a file across the network or from a removable media device, slow access times between the hard disk and removable media or network disks can cause data to become incomplete, lost or corrupt. This could result in damage to the publication and is the cause of most corrupted InDesign or Photoshop files. Once you have completed your work on a file, move it and all linked graphic files back to the network or removable media device for storage only. Also, remember to frequently make backups of your files in case the original becomes corrupted. NETWORK USERS 14