Network Users Manual

Avoiding file corruption • Make sure you are running the most current version of your program available. For example, if you have InDesign CC2022, the most current update is 17.3. Update installers can be found on the Adobe website. • Use the File > Save As command instead of File > Save to regularly save your document. The Save As command takes more time because it rewrites the file, creating a new copy each time. Choosing just the Save command is like adding blocks to a tower. At some point it may get unsteady and “fall over.” Choosing Save As rebuilds the tower each time so it is more sturdy and stable. You will find your file size will be much smaller as well. • Never copy and paste data into InDesign publications. Instead, use the File > Place command to place images and graphics. You should also use the File > Place command to place text files. • Place digital images or graphics from the hard drive. Do not place these items from a network or shared drive, and especially not from a removable media device such as a CD-R/RW. Although the file may place, the action of placing the graphic from another device may cause the file to corrupt. • When using Photoshop or InDesign, have as few other applications and/ or extensions open and running as possible. This is especially true on Mac systems. While Mac users typically experience far fewer instances of file corruption, other issues including program crashes and file corruption can occur if your system resources are stressed by having multiple programs and processes running at the same time. • If you want to use a file repeatedly such as a template, then save the file as a template. This will open a copy of the template as a new untitled document each time, minimizing the risk of corrupting the original file through repeated use and revisions. To save a file as a template, use the File > Save As command, and in the Save As type: drop-down menu (Windows) or radio button (Mac), select Template. • Keep enough free space on your hard drive. Based on information from Adobe, we suggest keeping around 300 MB free on your hard drive when running Photoshop or InDesign. File corruption consistently results if a program runs out of disk space when trying to Save or Save As a file. • Don’t embed graphics or images into your InDesign publications; link them instead. For the most part, when you place graphics or images on your InDesign pages, the programs will automatically link and not embed the graphics or images. You can check if your graphics or images are embedded by doing the following: • Click Window > Links to open the Links palette. If any of your files are embedded, you will see a small picture of a triangle with a square below it just after the name of the file. • To unembed the file, click the arrow in the upper right corner of your Links palette to open a drop-down menu. From the menu, select Unembed File. • Never create a blank text block in your file. Either type something into a text block you have drawn or delete it from the page. Blank text blocks associate style and font information with them, even if they are empty.

• Immediately rebuild your publication using Save As and/or make a backup copy the moment you suspect a file corruption issue. Signs of impending file failure may include items not redrawing correctly on a page, menus showing wrong information or garbled names, and errant messages received when you try to place or copy and paste elements. NETWORK USERS 15