Network Users Manual

Never copy and paste to put graphics or images on your pages. Use the File > Place command. When you File > Place graphics or images, remember to copy their link to the same location that the file is stored. Step 4: Copy page files, PIX folders and graphics to your network or shared drive After you have created your page files and placed images or graphics, copy your page folder, which includes your page file, images folder and any other graphic links, to your storage area on the network or shared drive. To illustrate this procedure: • When you are done for the day, copy the entire page folder 040-041 to your network drive. This folder should contain your 040-041. indd file and the images and graphics folder, and links to any other graphics you placed. • All files associated with pages 40 and 41 of your yearbook are now stored inside one folder on the yearbook area of your network or shared drive. Step 5: Before working on existing page files, move page folders to the hard drive As stated before, the best way to avoid file corruption and other issues is to not open your files directly from or save them directly to your network drive. Before working on an existing page file stored on the network, move the page folder and its contents from the yearbook network storage area to your workstation hard drive. Click on the folder/files and move them by either dragging or copying and pasting them to your hard drive. Continuing with our example from above, you are ready to resume working on the existing file 040-041.indd that is stored on the network: • Copy the 040-041 folder and all of its contents from the network drive to your hard drive. If you have followed the steps above, the contents of this folder should include your page file and an images and graphics folder. • Open the 040-041.indd page file and continue working. Step 6: Work on your page files Open the page file from the page folder you copied to your hard drive (desktop or local drive). M ake your changes to the page file. If you File > Place images or graphics on your page, make sure you move those original graphics files into your page folder. Step 7: Save changes to your page file using Save As Save your page file by selecting File > Save As. You may need to navigate to the proper page file folder on your hard drive. If you are saving an existing file, the current file name will display in the File name area.

Click Save, then select Yes to replace your existing file. The File > Save As method greatly reduces the chance of file corruption. NETWORK USERS 13