Yearbook Playbook

PROOF, APPROVE AND SUBMIT! SUBMITTING PAGES

PROOFING REMINDERS Check for these things when proofing pages, as they are the most missed items: • Overflow text (see pro tip) • Template placeholder text – this is fake text that appears in templates that needs to be deleted, if not replaced. Make sure to check all of the perimeters of the pages – sometimes these hide in bleed lines! • Pay attention to the PDF trim lines – make sure content that is not meant to bleed off the page is within the trim lines. Items appearing outside of the black trim lines will get cut. • Look for content getting lost or cut in the gutter (the middle of the book). • Check for design consistency – remember to check for color, fonts, page numbers, text justification, object alignment, etc. PRO TIP: Overset text is the most common error that prevents one from proofing their spread. If the text box (the blue bounding box when selected) is smaller than the amount of text place within it, a red plus sign will appear. Elongate the box until the red plus sign + turns to a blue L to successfully proof

Submitting pages is like a roller coaster — there’s all types of emotions happening. There’s the excitement when you get to check completed items off your to-do list and the realization that you’re one step closer to the most anticipated day of the year — delivery day! It’s refreshing, but there’s also some fear, like is there a misspelling? And for some reason, submission day always comes sooner than anticipated! The seven tips below are suggestions that may help as you prepare for your upcoming page submission! 1. Share the work. Before submission, review pages as a class on the projector. Fresh eyes will help catch mistakes. 2. Don’t be afraid to ask for outside help. It is also a good idea to have others outside the yearbook staff reviewing the work. People such as administrators, teachers, or parent volunteers are great resources to ask for help. 3. Give yourself enough time to read. You’re going to find mistakes; it happens in every yearbook. Avoid submitting all pages at once - take your time and submit in stages. 4. Double-check that names are spelled correctly . Students will overlook grammar mistakes, but will never forget the day your staff misspelled their name. Make sure student names have been double-checked and are correct according to the school roster. PRO TIP: Once portrait data is loaded/edited, tagging images for the index can be a useful tool in catching name misspellings (ask your rep for more details). 5. Always trust your high-resolution PDF. What you see on the PDF is what will print. Make sure everything looks exactly how you want/expect it to. A good tip is to print out the PDFs to get a better view of your pages. For the best viewing experience, we recommend using Adobe Acrobat. 6. Once a spread is submitted, it is numbered. As a result, it is best to avoid moving spreads once you’ve started submitting pages. Only move pages if they will not be moving above/below any other previously submitted pages. If you’re unsure, contact your rep before moving a spread. 7. Submitted pages are final. In some cases, you may be able to reverse a submission and edit a spread for a fee, but this can impact your submission performance and should be something you discuss with your rep.

Avoid screen fatigue. Print out your pages to make proofing and editing easier!

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