The Process Manual

USER ACCESS REQUIREMENTS FOR THE YEARBOOK STAFF Here are the basic requirements for user access on a yearbook workstation that must be in place to run InDesign, Photoshop, Acrobat or Walsworth’s Enhancements: Mac • Read and Write access to the _WPCYB folder and sub-folders at the root of the hard drive • Read and Write access to the Adobe InDesign program folder and all sub folders and files. Windows • Read, Write and Modify access to the _WPCYB folder and sub- folders at the root of the C: drive • Read, Write and Modify access to the Adobe InDesign program folder and all sub-folders and files. All users should have access to each workstation’s CD or DVD drive for viewing help files when necessary. Also, if your school submits pages on CD-ROM, access to any CD creation software may be required. Current Adobe programs were not created to operate in restricted workstation environments. If a user is too restricted on the workstation, they will receive either error messages or experience total program failure when trying to use the InDesign application and Walsworth’s Enhancements. Yearbook staff members must also have the ability to move files from the network or shared drive to their workstation and back. Creating a shortcut on the desktop to their area of the server may be the easiest way for staff members to move these files back and forth, without accidentally putting them in the wrong area of the network drive. However, this doesn’t mean that a certain level of security or restriction isn’t needed; in fact, it is encouraged. Allowing other users access to yearbook files and images can be risky, and allowing your own users access to system files shouldn’t be acceptable either. Installation for Windows To install the Enhancements: 1. Go to Support Download in Yearbook Help and download the 2023 InDesign CC2021 or CC2022 Enhancement Installer. 2. You should not have any other applications open while you install. 3. Follow the instructions as they are presented. Installation will proceed, and all files will be copied to your computer. 4. A dialog will appear to let you know that installation has finished. Click Quit to exit the installer. 5. After installation has finished, you must restart your computer for the Enhancements to work correctly.

PLANNING

6