Yearbook Playbook

PORTRAITS

MY PORTRAITS ARE UPLOADED, NOW WHAT? Once your portraits are uploaded, it is time to begin the editing process. It is very important to check and edit names before you begin flowing portraits as the edits often affect grade or alphabetical placement. Ask the main office for the master attendance list and cross reference the names and grades from that. Common mistakes to look for… • Wrong grade placement • Misspellings • Capitalization issues (names with multiple capitals — like “McCoy” or “O’Brien” a hyphen like “Smith Harrison” — should be reviewed, as the second capital letter is often not correctly capitalized.) • Name change/dead names requests • Duplicates • Middle names • No picture/media students that need to be removed • Missing students needing photos • Proper teacher attributions (Mrs., Ms., Mr., Dr.) PRO TIP: Go by the formal name on the master list unless you provide name change slips for students that you keep on file. This can be done on paper or Google form. Make sure you have a deadline for changes. Consult with admin for official school policy on name changes. Don’t make a template for portraits, our software will make it for you!

HOW DO I GET MY PORTRAITS? Your portraits will come from your photographer in one of many forms: a downloadable link, a shared portal link, a CD or a shared network folder (i.e. Google Drive, Dropbox, etc.). • Please talk to your photography representative to find out what type of files to be looking for and an estimated time in which you are to receive them. • Note: most photographers don’t send the portraits until after retake day, so make sure to take note of that date when setting deadlines with your Walsworth Rep. WHAT DO I DO WHEN I RECEIVE MY PORTRAITS FROM MY PHOTOGRAPHER? You have two options to upload your portraits to Yearbook 360: go to the Portraits and Index section and upload files, or send to your rep or CSR to have the plant upload. Save your portrait CD on a desktop or cloud sharing site in order to reference at a later date. It is common for data fields to be missing in photographers’ files. If anything is missing, it will not upload properly to Yearbook 360. If you get an error message when trying to upload, simply email it or share via Google Drive/Dropbox with your rep or CSR and they will get it uploaded for you. • Note: if there is a password to the link/file/folder your photographer provided, please share it with your Walsworth Rep and CSR when forwarding. • If you need additional information on sizing or specifications of portraits, please visit PSPA guidelines located on yearbookhelp.com • If the plant uploads your portraits, please allow 5-7 business days.

14