Yearbook Playbook

COVER

WHAT HAPPENS AFTER MY COVER IS DESIGNED? You will receive a cover proof approximately 6-8 weeks from submission of the cover specification form (your Walsworth rep will fill out that form and you will receive a copy of it via email). If you are concerned that you haven’t seen a proof, contact your Walsworth Rep or CSR for an update. • Your first proof will be an email copy. Once you receive the cover proof you have several options: - You have the opportunity to approve as is - Make changes and request an additional email proof - Make changes and request a hard copy proof - Approve content and request a hard copy proof for color verification or marketing purposes • Your first email and hard copy proofs are free. After that, there is a charge for each additional proof. • Pay close attention to the due dates on the cover proof. There is a late fee associated with late return. • Each cover proof will require approval. Please make sure to send approval or any changes back to your CSR and Walsworth Rep in a timely manner. • You do not have to mail back or fax approval on hard copy proofs. An email approval will suffice. You may keep the hard copy proof for your records. Make sure to check your spam and junk email for cover proofs. Common emails that send proofs are: • artsoftproofs@walsworth.com • creative.services@walsworth.com • Other proofs or corrections may come directly from your Walsworth artist. COVER PERSONALIZATIONS You have two personalization options when it comes to your cover: namestamps and iTags. Both can have words and icons. Please contact your rep for step-by-step instructions on how to submit personalization.

You have 4 options when it comes to choosing a cover: 1. Design your own • You have the opportunity to create your own design within Yearbook 360 or any design program of your choice. You can upload the completed design/ submit directly via Yearbook 360. 2. Choose from one of our pre-designed covers. • We have a plethora of pre-designed covers from which you can choose. You can edit the colors, words or graphics to make them work for your school. Simply send the cover selection to your rep and CSR with the changes requested, and you are done! Please note extensive changes may incur a fee. Ask your rep for details. These covers can be found at walsworthyearbooks.com/cover-gallery. 3. Send us your inspiration/sketches and we will have graphic designers create it for you. • If you know what you want but can’t design it yourself, please share your ideas/design with your Walsworth Rep and our Cover Artists will take over from there to create your perfect design. 4. Work with a Cover Artist via live virtual session. • If you can’t quite find what you’re looking for or have a complicated design in mind, send your ideas/cover inspiration along with 3 proposed dates/time for a session to your Walsworth Rep. You will have 1 hour with an artist to perfect your design. This item may cost extra - check with your rep for details. Cover session preparation □ Identify desired colors by using your formula color guide □ Identify potential fonts by evaluating your font list □ Understand your budget before adding applications WHEN IS MY COVER DUE? • Your cover deadline will be determined by you and your Walsworth Rep at the beginning of the year. If you are designing your own cover, the completed design is due at this time. • If you are having our Cover Artists create it for you, we must have all working pieces by that date. This includes all items from the school needed to complete the design, i.e. photos, logos, words, etc. • If you are requesting a virtual cover session, that must be scheduled prior to the cover deadline date. • Please do not miss the cover deadline as late fees do occur. • Cover proofs are not an indicator of meeting your cover deadline, so don’t be concerned if you have turned in your cover to your rep, but have not yet received a proof.

Namestamps are stamped directly into the cover with hot foil/ink.

iTags are engraved nameplates with adhesive backing that you can place in a location of your choosing.

PRO TIP: • You can only submit your personalization list once. If changes need to be made after that, charges will occur. • You MUST submit your personalization list even if you only sell this option online. Failure to do so will result in the books not receiving proper personalization. • Only in-school orders that you have entered can be edited. For orders placed online, the edit and delete buttons will be disabled. • Personalizations purchased online are automatically saved and added to your school’s namestamp/iTag list.