The Process Manual

Walsworth Items This folder is not used in the file management process. See the Installation section for more information about this folder and the items it contains. As you go through this manual, the directions for saving and organizing files will refer to these folders. SUGGESTED FILE MANAGEMENT METHODS For page files Once you have met with your yearbook rep to plan your deadlines and the pages that will be submitted with each, set up your deadline folders with the necessary folders inside. For example, if you will be submitting pages 1-17, 56-61, and 72-81 with your first deadline, you should set up folders for each individual spread or section. For example, a folder for page one would be named 001. For pages 2-3, use 002-003 and so on. Continue creating new folders and naming them after your pages until you have a folder for each yearbook spread. You don’t have to create all of these folders from scratch. In the Pages folder in the WPCYB folder, you’ll find empty folders for double-page spreads up to a 400-page yearbook. Copy or move these folders into the deadline folders as directed below. If you need to change the name of a folder (for example, to hold a range of pages beyond a double-page spread), click on it once until the name is highlighted, then type in the correct name. Then, as you work on your page files throughout the year, always store them and any related files, such as graphics or digital images, in the same folder as the page files. This will make it easy to find any items you need because they are all in the same place. If you are working on networked computers and are forced to store your yearbook files on a server, make sure you have a copy of the WPCYB folder on the server where you can store your pages. Put your page file folders in the deadline folders. When it is time to work on your pages, drag the entire page folder over to your hard drive. Once you’ve finished work and saved your changes, move the folder back to the server. For digital images The WPCYB folder is a great place to store your digital image files. But you can organize your files even further and make it easier to find what you’re looking for by creating more folders. One recommendation would be to train your photographers to create a new folder each time they download images from the camera. Name the folders for the events that are the subject of the photos and the dates, if possible; for example, “jvfb10.13.” This will help the page designers know where to find the images they want to use.

PLANNING

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