Montana Lawyer February/March 2025

3. Implement Cybersecurity Training and Multi Factor Authentication (MFA) • Why: Law firms are frequent cyberattack targets, making strong security practices essential. • Tip: Require staff to complete cybersecurity train ing and enable multi-factor authentication (MFA) on firm accounts. 4. Use Speech-to-Text for Faster Documentation • Why: Dictation and transcription software can help attorneys quickly draft documents, compose emails, and take notes hands-free. • Tip: Utilize speech-to-text tools to streamline documentation and improve efficiency. Integrating the right technology into a law firm’s op erations can significantly improve productivity, security, and client service. AI-powered tools, automation, and enhanced cybersecurity measures are no longer option al—they’re essential for staying ahead in the legal profes sion. By adopting these innovations, firms can work more efficiently while minimizing risks and administrative burdens. “Lawyer Brain,” a consulting company focusing on lawyer performance, Dr. Richard found that lawyers generally score lower than average on small-r resilience overall (even when not worried about the fate of mankind). Yikes! Are we too busy worrying about a client’s needs to be nice to our neigh bors? If we have to fix a jammed tape dispenser are we headed into a tailspin? If so, micro-action may be the way forward. Staying calm when the printer jams will be a good first step. If you want to hear more about moving forward and own ing your role in the universe, this writing was inspired by a January 20, 2025 Hidden Brain Podcast, “Wellness 2.0: When It’s All Too Much” 1 that is worth a listen. Endnotes 1 Hidden Brain Official Website: Wellness 2.0: When It’s All Too Much Apple Podcasts: Wellness 2.0: When It’s All Too Much Spotify: Wellness 2.0: When It’s All Too Much Amazon Music: Wellness 2.0: When It’s All Too Much Player FM: Wellness 2.0: When It’s All Too Much

As technology continues to evolve, law firms must adapt to stay efficient, competitive, and secure. From streamlining client intake to enhancing cybersecurity, the right tools can help lawyers and legal staff work smarter, not harder. The following tech tips focus on practical solutions that improve workflows, protect sensitive data, and optimize daily opera tions for modern law firms 1. Use AI-Powered Contract Review and Analysis Tools • Why: AI-driven tools can quickly analyze contracts, flag risky clauses, and ensure consistency • Tip: Automate contract review to save time and reduce errors in due diligence. 2. Automate Client Intake and Schedulings • Why: Digital intake and scheduling systems streamline onboarding, reduce administrative tasks, and improve client communication. • Tip: Implement an automated intake process that captures client details and assigns tasks efficiently. yourself of the burden of universe-sized expectations. When problems feel too big to tackle, micro-contributions offer a way forward. What can you do within your power that contributes to progress? Can you at least not use plastic straws? Can you at least leave a voicemail for a senator? Can you at least practice empathy for a client or co-worker? Can you at least put one foot in front of the other? If that feels like too small of an action, practice some grace and remind yourself that you are only one person. When problems feel too big to tackle, micro-contributions offer a way forward. What can you do within your power that contributes to progress? On the other hand, I’ve noticed that these micro-actions seem like the first thing to go when the world is turbulent. When all our energy goes toward big-R Resilience (e.g. main taining hope for the fate of mankind, or maintaining hope for the justice system) we tend to lose our small-r resilience. Small r resilience includes problem solving when the stapler is broken or being kind to an annoying neighbor… ever been there? Actually, in a published study by Dr. Larry Richard of

Tech Tips for Lawyers Tips for Every Law Firm

FEBRUARY-MARCH 2025

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