CBA Record

LPMT BITS & BYTES

With myCopernic On the Go! you can search your computer remotely from your smartphone, iPad or remote PC (sorry, Windows only). You will need to install the myCopernic Connector for it to work. Then from your device you can login to myCoperic On the Go! to access search for your files. You will need Internet access, and functionality is delivered through a web-based app, not a native app. Because of that it works on just about any device with a browser, including BlackBerry. This service costs $9.95 annually, in addition to the $50 for Copernic Professional Desktop Search (though it is not necessary to have Copernic Professional Desktop installed). X1 Mobile Search A native app for iPhone or iPad, this free app will let users search their Macs or Windows PC with or without having X1 Professional Client installed (although they do mention it works best with X1 search). X1 Mobile Search also lets you view and display files, share files, and download files for offline use. Setup includes downloading the X1 Mobile Search app from the iTunes store and installing the Windows or Mac version of X1 Mobile Connect. Connec- tions are protected by x.509 PKI based two-factor authentication and RSA pow- ered SSL/TLS. Whether or not a person can leave a review of your lawfirmon Facebook is determined by how you are categorized. Only pages categorized as “Local Businesses”have the ratings and reviews section. If you’d rather not let clients leave reviews, switch the category to “Companies & Organizations.” (Please note, “Local Business” pages also have a map feature and defined subcategories, whereas “Companies and Orga- nization”pages do not). Want to know more? Check out the LPMT Divi- sion at www.chicagobar.org/LPMT. LPMT Tip of the Month To Allow or Not to Allow Client Reviews on Facebook: Choose Your Category Wisely

BY CATHERINE SANDERS REACH

Super Search Tips Y ou can be as organized as you want to, but having good search tools on hand is an essential element to a digital office. Understanding how to use what you have built into your operating system is key. However, there are more robust options that let you search farther and better that might be appealing. Windows 7/Vista/8/10 and Mac OSx have good search tools built in. Windows users with Microsoft Office, including MS Outlook, can search local drives, network drives and email folders with a few clicks. Click on the Start button and type your keywords into the space labelled “Search Programs and Files”. Don’t forget you can use Boolean filters in your search such as AND, NOT, OR in all capital letters, or search for phrases by using quotes around the phrase. You can also combine Boolean filters and file properties to further narrow your search, such as looking for terms in a file with a specific author such as author: Catherine (encryption AND email) . You will begin to get results and can quickly narrow your search to specific indexes by choosing to limit to MS Outlook, files, pictures, etc. Or choose “More Results” to see all results and then limit and sort your search results by document type, date, author, location. Catherine Sanders Reach is the Director, LawPracticeManage- ment & Technology at the CBA. Visit www.chicagobar.org/lpmt for articles, how-to videos, upcoming training and CLE, services and more.

You will need to be in “detail” view to see the column headers to click on to sort and limit your results. If you want to be able to search specific files and folders in the default search you will need to change your indexing and search options in Windows 7. In the Start menu click “Control Panel” and choose “Indexing Options”. This will show you what information is being indexed and available when you search from the Start menu. If you want to add a new location click on “Advanced” and scroll to add another folder. Enhanced Searches A limitation of the Windows search is that it only indexes limited file types, primarily Office documents and PDFs. If you need to be able to index more file types, or are seek- ing enhanced search check out third party desktop search engine, such as Copernic Desktop Search or X1 . These programs can search within multiple file formats, at the speed of light. Of course, the added bonus is that these desktop search tools not only search the research folder, but also your entire hard drive or specified network drives. You will have a fighting chance at finding files, emails, and more on your desktop, even if you haven’t been very organized. X1 and Copernic are two sophisticated desktop search engines that make finding content on your local machine, networked drives, or external drives a snap. Super- fast, imbued with bells and whistles, and reasonably priced, these tools have been around for some time. But, the developers have not rested on their laurels. Both of these super powered search tools now offer mobile apps, to let you search your data on the go.

50 JULY/AUGUST 2015