12 Tips For The New Adviser

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UNDERSTANDING THE FINANCIAL ASPECTS OF YEARBOOK

The yearbook program is basically a small business with a budget of thousands of dollars. Get to know the school’s bookkeeper, who can help you follow proper financial procedures. If the previous yearbook adviser did not leave you with information on how much money the program has in its account, get that information from the bookkeeper. You need to know so you can plan your budget. Work with the bookkeeper to learn and follow the rules for collecting and depositing money. If your yearbook staff traditionally sells books during registration or before school starts, meet with your bookkeeper right away so you understand the regulations for depositing money and receipts. Monitor your account(s) regularly and come up with a plan for paying invoices, workshop fees, technology expenses and other costs. The time of year when students buy the most books, for example, the beginning or the end of the school year, is when you will have the most money in your account. Plan purchases accordingly. If your school worked with Walsworth Yearbooks last year, your rep can also help you understand the financial history of your publication.

Photo by Aric Shaw

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